Executive Director

Hilltop Urban Farm

Position Title: Executive Director

Position Reports to: Board of Directors

Employment Status: Full-Time

FLSA Status: Exempt

About Hilltop Urban Farm:

Hilltop Urban Farm’s mission is a nonprofit, community-centered farm in Pittsburgh’s Hilltop community. With 23 acres dedicated to farming, it is a multi-pronged initiative that produces locally-grown crops, provides agriculture-based education, generates entrepreneurial opportunities, and strengthens communities through a Youth Farm, Farmer Incubation Program, and Farmer’s Market.

More information on our programs can be viewed at

The organization has a budget of approximately $470,000, 2 full-time employees, 2 part time interns, 3 university project teams, and offices located in the Allentown and St. Clair neighborhoods of Pittsburgh.

Position Overview:

The Executive Director is responsible for overseeing all functions of Hilltop Urban Farm, including but not limited to strategic planning, fundraising, budgeting, programming and operations. Reporting to the Board of Directors, the Executive Director is also responsible for the following:

Organizational Development (50%)

  1. Strategic Planning

    1. Ensure that the organization is adhering to goals set forth in the organization’s Operations plan and setting appropriate milestones to accomplish those goals

    2. Where appropriate, plan for and execute a new strategic plan to continue the advancement of the organization toward its long-term goals

    3. Communicate strategic plan to funders, partners and the general public

  2. Operations

    1. Primary oversight of all hiring at the organization

      1. Lead recruitment, selection, orientation, evaluation and training of staff. Set salaries and determine raises and bonuses where appropriate for all full-time and part-time staff.

    2. Set operating policies and procedures for the organization and enforce when necessary.

    3. Manage Program Managers at the organization and provide regular reviews of performance and guidance when needed. Work with staff members to establish individual programmatic goals as it relates to the strategic plan.

    4. Work to create, support, and promote a positive and team-based workplace culture and a diverse, inclusive, respectful workplace environment.

  3. Board of Directors

    1. Primary staff management of organization’s Board of Directors.

    2. Liaise with Hilltop Urban Farm Board Chairs to set Board Meeting agendas and run meetings. Attend and participate in monthly Board committee meetings, including Governance, Finance and Planning and Development Committees.

    3. Regularly update Board on fundraising and program progress through reporting at board meetings.

    4. Assist the board with establishing good governance practices for all facets of Board functions and activities.

    5. Assist in identifying and recruiting new members of the Board.

    6. Collaborate with the Board to develop and implement the organization’s overarching goals and strategic priorities to achieve measurable outcomes. Develop a framework for Board and staff to track progress towards stated outcomes.

  4. Fundraising

    1. Develop and execute annual fundraising plan.

    2. Explore and develop new revenue streams for the organization. Develop, maintain, and steward relationships with new and existing funders.

    3. Responsible for raising approximately $400,000 in operating revenue yearly through philanthropic, government, corporate and individual support, as well as through earned revenue. Responsible for raising funds for capital needs to complete the build-out of Hilltop Urban Farm, totalling $1.4M

    4. Write grants regularly to secure programmatic and operational funds. Write grant reports for above grants and seek additional funding.

    5. Develop special events.

  5. Budgeting

    1. Create and monitor the organization’s annual operating budget.

    2. Create and monitor the yearly program budgets.

    3. Work with Hilltop Urban Farm accountant to ensure spending is in line with budget.

Site Operations and Development (25%)

  1. Site Maintenance

    1. Develop and execute ongoing maintenance plans, including systems, budgets and timelines for improvements. Conduct monthly walkthroughs to identify maintenance needs.

  2. Project Management of Hilltop Urban Farm Development Phases

    1. Supervise and monitor projects, amenity improvements, and activities, including the development of timelines.

    2. Identify and coordinate contractors, including bids, budgets, and work scope management.

    3. Ensure all projects are completed in line with budget, in accordance with fiscal policies. Ensure projects are effectively managed and time sensitive activities are completed accordingly.

    4. Liaise with City of Pittsburgh, Pennsylvania Department of Agriculture, and outside landscape architects, engineers, contractors and other professionals on any major projects.

    5. Complete landscape and architectural design activities for scopes of work in alignment with zoning requirements and PA Department of Agriculture laws.

Program Development & Implementation (15%)

  1. General Duties

    1. Primary oversight of Hilltop Urban Farm programming, including planning, implementation, operations, and execution of all programs.

      1. Oversee the yearly plan to implement all education programming to achieve set goals of the organization and its programs.

      2. Conduct ongoing needs assessment of all programming. Develop new programming or make adjustments to existing programming where appropriate.

      3. Identify opportunities for program capacity, building and expansion of programming to meet the changing needs of the community and participants.

    2. Supervise Program Managers

      1. Set individual program direction in accordance with the strategic plan and public need.

      2. Attend and lead high-level meetings with Hilltop Urban Farm programmatic partners.

    3. Advocate for and advance Hilltop Urban Farm’s policy agenda through participation in various regional coalitions.

    4. Annually prepare and arrange for wide dissemination of summary reports of programs and services including recommendations for future improvements and change.

  2. Youth Farm

    1. Develop program and curriculum in coordination with Youth Farm Program Manager.

    2. Oversee development of program.

    3. Develop and nurture relationships with school districts and schools.

  3. Farmer Incubation Program/Farm Rental

    1. Manage farmer training program participants on-site

    2. Assess and evaluate the needs of these farmers and coordinate amenity improvements, site maintenance, and technical assistance partnerships.

Outreach (10%)

  1. Marketing and Communications

    1. Oversee brand strategy; ensures messaging is cohesive and impactful.

    2. Develop an impact narrative of Hilltop Urban Farm and finds venues to tell that story.

    3. Utilize marketing, communications, and public relations to optimize fundraising efforts.

    4. Act as point of contact for media requests. Write press releases, articles, and oversees website blog and bi-monthly newsletter.

  2. Community Engagement & Collaboration

    1. Build external relationships with community, government, and strategic partners.

    2. Coordinate with directors of partnering organizations.

    3. Identify opportunities to partner with community organizations to enhance the mission, vision, and values of Hilltop Urban Farm.

Knowledge, Skills and Abilities:

  • 5+ years of experience in nonprofit management, public administration, sustainability, food systems or related field OR 7+ years nonprofit management experience including some senior management experience.

  • Experience in all aspects of nonprofit administration, including but not limited to: fund development, marketing and communications, budget management, long-range planning, board governance, and program management. Previous large-scale fundraising experience preferred.

  • An understanding of the USDA National Organic Program regulations, GAP certification, Food Safety, as well as PA Department of Agriculture standards. Experience working with small farm businesses.

  • Commitment to social justice and community development work.

  • Good communication and negotiation skills, including writing and public presentation skills. Excellent planning and organization skills, including the ability to plan events and organize workers.

  • Experience with data and evaluation tools.

  • Access to a reliable vehicle.

  • Must obtain Pennsylvania child abuse clearances.


Salary Range: $68,000 to $72,500 including a $2,500 healthcare contribution and the following benefits: 15 paid time off days, 13 paid holidays, flex time policy, Maternity/Paternity benefits, and employer contribution IRA.

To Apply: Qualified candidates should submit their resume, cover letter, and references no later than May 10, 2019 to

Equal Opportunity Employer:

Hilltop Urban Farm is an equal opportunity employer and does not discriminate based on race, color, religion, sex, gender identity/expression, sexual orientation, national origin, age, disability or belief. We encourage a diversity of candidates to apply for the position.